We’re back with more good news for working towards accessibility. Not too long ago, I posted the Accessibility Check blog, where we walked through the Microsoft Office 2010 and 2013 Accessibility Checker tool for PC users. Well more good news is here for all those who use Adobe Acrobat Pro. Acrobat Pro also has an Accessibility Checker and can deliver a full detailed report of the accessibility issues that may be impacting your PDF document. Since accessibility is required under the Americans with Disabilities Act and Sections 504 and 508 of the Rehabilitation Act, it is important to check your content for accessibility problems. Adobe Acrobat Pro has an internal checker to help identify these potential problems in your documents and help you fix them. Let’s take a look at the simple steps to using the Accessibility Checker now.
Step 1: Open your PDF document and select “Tools” in the upper left-hand corner.
Step 2: Scroll through the tools until you find “Accessibility”. Then click the icon.
Step 3: On the right-hand side of your screen, the Accessibility options should appear. Select “Full Check”. If you have not saved your document, you will be prompted to do so before you can continue.
Step 4: After selecting “Full Check”, the Accessibility Checker Options window will appear. You may choose to check specific areas of accessibility or check them all at the same time. When you have selected the options you want, click “Start Checking”.
Step 5: The Accessibility Checker panel will appear on the left side of the screen and any areas where accessibility concerns were identified will appear in bold and note the number of potential issues identified in that section. Expand the bold sections to review the specific issues that were found.
Step 6: Select one of the specific problems that was found and right click. A small menu will appear with options to: “Fix”, “Skip Rule”, “Explain”, “Check Again”, “Show Report”, or show more “Options”. Note, selecting options will re-open the Accessibility Checker Options window. For the purposes of this post, let’s select the option to fix the problem.
Step 7: Depending on the specific issue that you are fixing, Acrobat Pro may fix the issue itself, may open a window where you can fix this problem, or open a window in your internet browser to explain the steps to fix the problem in more detail. The example below is the “Description” window that appears when selecting to fix a problem with the title of the document.
Step 8: Once you have fixed an identified issue in the document, you should notice green check marks appear next to their line in the Accessibility Checker panel.
If you would like more detailed information about each item in the Accessibility Check, you can select the “Accessibility Report” from the Accessibility tool options.
Each of the “Rule Names” listed in the Detailed Report is equipped with a hyperlink that will open a more in depth explanation of the rule.
Now that you are familiar with the Adobe Acrobat Pro Accessibility Checker, consider using this tool as you build content for your courses and continue towards making all content accessible. Stayed tuned as there is more great news about accessibility heading your way later this month.