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Home » What does a Microsoft Word document need to be accessible? » Include alternative text with all visuals and tables. » Add alt text to SmartArt graphics

Accessibility Resources

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  • Microsoft Accessibility Checker
    • Use the Accessibility Checker in Microsoft Office for Mac
    • Use the Accessibility Checker in Microsoft Office for Windows
    • Errors
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  • Microsoft Word
    • Include alternative text with all visuals and tables.
      • Add alt text to images in Microsoft Word for Windows
      • Add alt text to images in Microsoft Word for Mac
      • Add alt text to charts
      • Add alt text to shapes
      • Add alt text to SmartArt graphics
      • Add alt text to tables
    • Add hyperlink text and ScreenTips
    • Ensure that color is not the only means of conveying information.
    • Use sufficient contrast for text and background colors.
    • Use built-in headings and styles.
      • Apply built-in heading styles
      • Use bulleted lists
      • Use ordered lists
    • Use a simple table structure, and specify column header information.
    • Creating Accessible PDFs in Microsoft Word for Windows
    • Creating Accessible PDFs in Microsoft Word for Mac
  • Microsoft Power Point
    • Include alternative text with all visuals and tables.
      • Add alt text to images in Microsoft Power Point for Windows
      • Add alt text to images in Microsoft Power Point for Mac
      • Add alt text to shapes
      • Add alt text to charts
      • Add alt text to SmartArt graphics
      • Add alt text to tables
    • Use an accessible slide design
      • Choose an accessible theme
      • Use built-in slide layouts
      • Give every slide a unique title
      • Make sure slide contents can be read in the order that you intend.
      • Create ordered lists
      • Create bulleted lists
      • Format text for accessibility
    • Add hyperlink text and ScreenTips
    • Use table headers
    • Use captions, subtitles, and alternative audio tracks in videos
  • Microsoft Excel
    • Include alternative text with all visuals and tables.
      • Add alt text to tables
      • Add alt text to SmartArt graphics
      • Add alt text to shapes
      • Add alt text to PivotCharts
      • Add alt text to images
    • Use a simple table structure, and specify column header information
      • Use headers in an existing table
      • Add headers to a new table
    • Give all sheet tabs unique names, and remove blank sheets
    • Add Hyperlink Text and Screen Tips
  • Adobe Acrobat
    • Step 1: Examine the PDF
    • Step 2: Add Document Properties and Interactive Features
      • Step 2a: Set document title, subject, author, keywords
      • Step 2b: Set Security That Permits Accessibility
      • Step 2c: Create Accessible Links
      • Step 2d: Add Bookmarks
      • Step 2e: Set Initial View Options
    • Step 3: Recognize and OCR Scanned Documents
      • Step 3a: How to Determine if a PDF is a Scanned Document
      • Step 3b: Perform OCR on a Scanned Document
    • Step 4: Add Form Fields and Set the Tab Order
    • Step 5: Set the Document Language
    • Step 6: Add tags to the document
      • Step 6a: Determine if the Document has been Tagged Already
      • Step 6b: Add Tags to an Untagged Document
    • Step 7: Examine and Repair Tag Order
      • Step 7a: Tag Order Basics
      • Step 7b: Examine and Repair Tag Order in Tables
      • Step 7c: Advanced Tag Structure
    • Step 8: Add Alternative Text

Add alt text to SmartArt graphics

Add alt text to images, such as pictures, clip art, and screenshots, so that screen readers can read the text to describe the image to users who can’t see the image.

  1. Right-click a SmartArt graphic.
  2. Select Format Object > Shape Options > Layout & Properties.
  3. Select Alt Text.
  4. Type a description and a title.

TIP: Include the most important information in the first line, and be as concise as possible.

format shape

 

 

For more hints and guidelines for writing good alt text, visit the page Writing for Accessibility: Alt Tags and Long Descriptions.

 


Source: Microsoft

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