Wichita State IDA

Home » What does a Power Point document need to be accessible? » Use an accessible slide design » Give every slide a unique title

Accessibility Resources

MENUMENU
  • Microsoft Accessibility Checker
    • Use the Accessibility Checker in Microsoft Office for Mac
    • Use the Accessibility Checker in Microsoft Office for Windows
    • Errors
    • Tips
    • Warnings
  • Microsoft Word
    • Include alternative text with all visuals and tables.
      • Add alt text to images in Microsoft Word for Windows
      • Add alt text to images in Microsoft Word for Mac
      • Add alt text to charts
      • Add alt text to shapes
      • Add alt text to SmartArt graphics
      • Add alt text to tables
    • Add hyperlink text and ScreenTips
    • Ensure that color is not the only means of conveying information.
    • Use sufficient contrast for text and background colors.
    • Use built-in headings and styles.
      • Apply built-in heading styles
      • Use bulleted lists
      • Use ordered lists
    • Use a simple table structure, and specify column header information.
    • Creating Accessible PDFs in Microsoft Word for Windows
    • Creating Accessible PDFs in Microsoft Word for Mac
  • Microsoft Power Point
    • Include alternative text with all visuals and tables.
      • Add alt text to images in Microsoft Power Point for Windows
      • Add alt text to images in Microsoft Power Point for Mac
      • Add alt text to shapes
      • Add alt text to charts
      • Add alt text to SmartArt graphics
      • Add alt text to tables
    • Use an accessible slide design
      • Choose an accessible theme
      • Use built-in slide layouts
      • Give every slide a unique title
      • Make sure slide contents can be read in the order that you intend.
      • Create ordered lists
      • Create bulleted lists
      • Format text for accessibility
    • Add hyperlink text and ScreenTips
    • Use table headers
    • Use captions, subtitles, and alternative audio tracks in videos
  • Microsoft Excel
    • Include alternative text with all visuals and tables.
      • Add alt text to tables
      • Add alt text to SmartArt graphics
      • Add alt text to shapes
      • Add alt text to PivotCharts
      • Add alt text to images
    • Use a simple table structure, and specify column header information
      • Use headers in an existing table
      • Add headers to a new table
    • Give all sheet tabs unique names, and remove blank sheets
    • Add Hyperlink Text and Screen Tips
  • Adobe Acrobat
    • Step 1: Examine the PDF
    • Step 2: Add Document Properties and Interactive Features
      • Step 2a: Set document title, subject, author, keywords
      • Step 2b: Set Security That Permits Accessibility
      • Step 2c: Create Accessible Links
      • Step 2d: Add Bookmarks
      • Step 2e: Set Initial View Options
    • Step 3: Recognize and OCR Scanned Documents
      • Step 3a: How to Determine if a PDF is a Scanned Document
      • Step 3b: Perform OCR on a Scanned Document
    • Step 4: Add Form Fields and Set the Tab Order
    • Step 5: Set the Document Language
    • Step 6: Add tags to the document
      • Step 6a: Determine if the Document has been Tagged Already
      • Step 6b: Add Tags to an Untagged Document
    • Step 7: Examine and Repair Tag Order
      • Step 7a: Tag Order Basics
      • Step 7b: Examine and Repair Tag Order in Tables
      • Step 7c: Advanced Tag Structure
    • Step 8: Add Alternative Text

Give every slide a unique title

People who are blind, have low vision, or a reading disability rely on slide titles to navigate. For example, by skimming or using a screen reader, they can quickly scan through a list of slide titles and go right to the slide they want. (And if you’ve ever needed to spot-check or spot-edit a presentation a few minutes before going live in front of a class or an audience, and if you used the Outline view to quickly scan the slide titles and contents, you probably silently thanked Microsoft for inventing the outline view…)

Consequently, each slide in an accessible Power Point presentation must have a unique title. This does not mean that each slide must have a large title at the top of each slide; it doesn’t even necessarily mean that the title must be visible on the slide. It just means that each slide has to have a title attached to it, and that title must be different from the titles of all of the other slides in the presentation.

The best way to tell if something is a text box or a title box is to use the Selection Pane. (If you’re not in the habit of keeping the Selection Pane open when creating/editing Power Point presentations, now is a great time to start!)

title-box-text-box-blank-slide-selection-pane-red-arrows

A title box can be created on a slide in a number of ways:

A new slide can be created from one of the slide templates that contains an actual title box.

new-slide-title-options-circled

A title box can be selected, copied, and pasted from one slide to another.

An existing slide with the desired layout (i.e. one containing a title box) can be duplicated, and the copied title box can be re-purposed with a new title.

A slide format can be “reset” or transposed from one format to another (for example, a slide without a title box can be “reset” into a slide with a new empty title box). Advantageously, existing content on a slide that’s being reset doesn’t disappear — the existing containers remain in exactly the same condition, and the new slide template is superimposed onto it.

The presentation editor can be changed to “Outline View,” and a title can be added by clicking next to the icon for a slide without a title. A cursor will appear, and any text entered will appear in a title box on that slide.

 

 

 

© 2018 WSUIDA