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Accessibility Resources

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  • Microsoft Accessibility Checker
    • Use the Accessibility Checker in Microsoft Office for Mac
    • Use the Accessibility Checker in Microsoft Office for Windows
    • Errors
    • Tips
    • Warnings
  • Microsoft Word
    • Include alternative text with all visuals and tables.
      • Add alt text to images in Microsoft Word for Windows
      • Add alt text to images in Microsoft Word for Mac
      • Add alt text to charts
      • Add alt text to shapes
      • Add alt text to SmartArt graphics
      • Add alt text to tables
    • Add hyperlink text and ScreenTips
    • Ensure that color is not the only means of conveying information.
    • Use sufficient contrast for text and background colors.
    • Use built-in headings and styles.
      • Apply built-in heading styles
      • Use bulleted lists
      • Use ordered lists
    • Use a simple table structure, and specify column header information.
    • Creating Accessible PDFs in Microsoft Word for Windows
    • Creating Accessible PDFs in Microsoft Word for Mac
  • Microsoft Power Point
    • Include alternative text with all visuals and tables.
      • Add alt text to images in Microsoft Power Point for Windows
      • Add alt text to images in Microsoft Power Point for Mac
      • Add alt text to shapes
      • Add alt text to charts
      • Add alt text to SmartArt graphics
      • Add alt text to tables
    • Use an accessible slide design
      • Choose an accessible theme
      • Use built-in slide layouts
      • Give every slide a unique title
      • Make sure slide contents can be read in the order that you intend.
      • Create ordered lists
      • Create bulleted lists
      • Format text for accessibility
    • Add hyperlink text and ScreenTips
    • Use table headers
    • Use captions, subtitles, and alternative audio tracks in videos
  • Microsoft Excel
    • Include alternative text with all visuals and tables.
      • Add alt text to tables
      • Add alt text to SmartArt graphics
      • Add alt text to shapes
      • Add alt text to PivotCharts
      • Add alt text to images
    • Use a simple table structure, and specify column header information
      • Use headers in an existing table
      • Add headers to a new table
    • Give all sheet tabs unique names, and remove blank sheets
    • Add Hyperlink Text and Screen Tips
  • Adobe Acrobat
    • Step 1: Examine the PDF
    • Step 2: Add Document Properties and Interactive Features
      • Step 2a: Set document title, subject, author, keywords
      • Step 2b: Set Security That Permits Accessibility
      • Step 2c: Create Accessible Links
      • Step 2d: Add Bookmarks
      • Step 2e: Set Initial View Options
    • Step 3: Recognize and OCR Scanned Documents
      • Step 3a: How to Determine if a PDF is a Scanned Document
      • Step 3b: Perform OCR on a Scanned Document
    • Step 4: Add Form Fields and Set the Tab Order
    • Step 5: Set the Document Language
    • Step 6: Add tags to the document
      • Step 6a: Determine if the Document has been Tagged Already
      • Step 6b: Add Tags to an Untagged Document
    • Step 7: Examine and Repair Tag Order
      • Step 7a: Tag Order Basics
      • Step 7b: Examine and Repair Tag Order in Tables
      • Step 7c: Advanced Tag Structure
    • Step 8: Add Alternative Text

Add alt text to shapes

Add alt text to shapes, including shapes within a SmartArt graphic.

  1. Right-click a shape.
  2. Select Format Shape > Shape Options > Size & Properties.
  3. Select Alt Text.
  4. Type a description and a title.

TIP: Include the most important information in the first line, and be as concise as possible.

format shape alt text

 


Source: Microsoft

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