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Home » What does an Adobe Acrobat PDF need to be accessible? » Step 2: Add Document Properties and Interactive Features » Step 2d: Add Bookmarks

Accessibility Resources

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  • Microsoft Accessibility Checker
    • Use the Accessibility Checker in Microsoft Office for Mac
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  • Microsoft Word
    • Include alternative text with all visuals and tables.
      • Add alt text to images in Microsoft Word for Windows
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      • Add alt text to SmartArt graphics
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    • Ensure that color is not the only means of conveying information.
    • Use sufficient contrast for text and background colors.
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      • Apply built-in heading styles
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      • Use ordered lists
    • Use a simple table structure, and specify column header information.
    • Creating Accessible PDFs in Microsoft Word for Windows
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  • Microsoft Power Point
    • Include alternative text with all visuals and tables.
      • Add alt text to images in Microsoft Power Point for Windows
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    • Use an accessible slide design
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      • Give every slide a unique title
      • Make sure slide contents can be read in the order that you intend.
      • Create ordered lists
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    • Add hyperlink text and ScreenTips
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  • Microsoft Excel
    • Include alternative text with all visuals and tables.
      • Add alt text to tables
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      • Add alt text to PivotCharts
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    • Use a simple table structure, and specify column header information
      • Use headers in an existing table
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    • Give all sheet tabs unique names, and remove blank sheets
    • Add Hyperlink Text and Screen Tips
  • Adobe Acrobat
    • Step 1: Examine the PDF
    • Step 2: Add Document Properties and Interactive Features
      • Step 2a: Set document title, subject, author, keywords
      • Step 2b: Set Security That Permits Accessibility
      • Step 2c: Create Accessible Links
      • Step 2d: Add Bookmarks
      • Step 2e: Set Initial View Options
    • Step 3: Recognize and OCR Scanned Documents
      • Step 3a: How to Determine if a PDF is a Scanned Document
      • Step 3b: Perform OCR on a Scanned Document
    • Step 4: Add Form Fields and Set the Tab Order
    • Step 5: Set the Document Language
    • Step 6: Add tags to the document
      • Step 6a: Determine if the Document has been Tagged Already
      • Step 6b: Add Tags to an Untagged Document
    • Step 7: Examine and Repair Tag Order
      • Step 7a: Tag Order Basics
      • Step 7b: Examine and Repair Tag Order in Tables
      • Step 7c: Advanced Tag Structure
    • Step 8: Add Alternative Text

Step 2d: Add Bookmarks

A bookmark is a type of link with representative text in the Bookmarks panel in the navigation pane. Each bookmark goes to a different view, page, or structural element in the document. Bookmarks can be generated automatically during PDF creation from the table-of-contents entries of documents created by most desktop publishing programs. These bookmarks are often tagged and can be used to navigate within the PDF. Bookmarks can also provide a visual outline of the logical structure of the document.

bookmarks tree in PDF document

Initially, a bookmark displays the page that was in view when the bookmark was created. In Acrobat, bookmark destinations can be set as each bookmark is created. However, it is sometimes easier to create a group of bookmarks, and then set the destinations later.

There are a few ways to create bookmarks from scratch:

 

Click the New Bookmark icon in the Bookmarks menu.

 

new-bookmark-1-icon-circled

 

Or, select the dropdown in the Bookmarks menu and choose New Bookmark.

 

new-bookmark-dropdown-icon-circled

 

Or, press Command-B on a Mac or Control-B on a PC.

 

In Acrobat, bookmarks can be used to mark your place in the PDF, or to jump to a destination or structural element in the PDF, another document, or a web page. Bookmarks can also perform actions, such as executing a menu item or submitting a form. For bookmarks to move focus by keyboard or assistive technology to select a certain word, line, link, or paragraph, then select the “New Bookmarks from Structure” option in the Options menu of the Bookmarks panel.

 

new-bookmarks-from-structure

 


Note: An Acrobat user can add bookmarks to a document only if the security settings allow it. If this security setting must be disabled, ensure bookmarks are added to the document before publishing.


Step 2e: Set Initial View Options


Source: Adobe

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